Subcontractor Management

Effectively manage the outsourcing of jobs to third-party carriers. Allotrac enables you to control the drivers workflow in line with Chain-of-Responsibility requirements. Allotrac's BYOD mobility application ensures a scalable, cost effective model depending on how often you use third-party carriers.

Document Management

Store and manage subcontractor documentation.

Manage document expiry dates for subcontractors, drivers, vehicles and trailers.

Inability to outsource jobs to a subcontractor with expired documentation.

Send automated alerts 3 months from document expiry date.

Alert multiple internal and external stakeholders on expiries.

Export document reports in csv. or xls.

Subcontractor Allocation

Allocate directly to subcontractors.

Enable self-allocation for third-party carriers.

Allocate loads or runs to third-party carriers in their own Portal.

Assign subcontractor rate and minimum hours tracking on job entry.

Subcontractors can be assigned jobs directly to their mobility application or via email.

Ensure subcontractor rate is confirmed when the load is assigned to the subcontractor.

Subcontractor Portal

Configure the level of access per-subcontractor.

Subcontractors can self-allocate to their own vehicles and drivers.

Inability to allocate jobs to a vehicle or driver with expired documentation.

Subcontractors can accept or reject transport bookings from their admin portal.

Dashboard available for allocators with recent activities and live job statuses.

Access for subcontractors to view their own POD's.

Upload documentation on job completion.

Real-time access to vehicle tracking.

Vehicle Booking System

Request transport from subcontractors.

Specify vehicle type, quantity, date and time slots.

View specific set of vehicles or fleets you require on that date.

Subcontractors can accept or reject transport bookings from their admin portal.

Allocators are able to view available vehicles provided by subcontractors ready for allocation.

Outside Labour Hire

Manage subcontractors when outsourced to freight forwarders.

Enable pre-start checklist on login.

Capture driver hours from start to finish.

Minimum hours tracking available per-job.

Driver asked to complete rate card of hours driven including return leg.

Driver has the ability to record details throughout the hourly hire job.

Sign-on-glass proof of delivery if required.

Automatically generate RCTI and invoice on job completion.

Purchase Orders & RCTI's

Enter subcontractor rate on job entry.

Minimum hours tracking available per-job.

Edit chargeable quantity on job completion.

Generate purchase orders on job completion.

Integration with accounting software for purchase orders.

Convert purchase order to a bill or RCTI in accounting software.