SUBCONTRACTOR MANAGEMENT
Effectively manage the outsourcing of jobs to third-party carriers. Allotrac enables you to control the drivers workflow in line with Chain-of-Responsibility requirements. Allotrac's BYOD mobility application ensures a scalable, cost-effective model depending on how often you use third-party carriers.
DOCUMENT MANAGEMENT
Allotrac can help you to control subcontractors by:
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Allowing you to store and manage their documentation.
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Allowing you to manage document expiry dates for subcontractors, drivers, vehicles and trailers.
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Restricting outsourcing of jobs to a subcontractor with expired documentation.
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Sending automated alerts 3 months from document expiry date.
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Alerting multiple internal and external stakeholders on expiries.
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Enabling you to export document reports in csv. or xls.
SUBCONTRACTOR ALLOCATION
Allotrac gives you the ability to:
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Allocate directly to subcontractors.
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Enable self-allocation for third-party carriers.
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Allocate loads or runs to third-party carriers in their own portal.
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Assign subcontractor rate and minimum hours tracking on job entry.
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Assign jobs directly to subcontractors mobility application or via email.
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Ensure subcontractor rate is confirmed when the load is assigned to the subcontractor.
SUBCONTRACTOR PORTAL
Allotrac's subcontractor portal provides you with the ability to:
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Configure the level of access per-subcontractor.
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Give subcontractors the capability to self-allocate to their own vehicles and drivers.
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Restrict allocating jobs to a vehicle or driver with expired documentation.
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Allow subcontractors to accept or reject transport bookings from their admin portal.
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View dashboard with recent activities and live job statuses.
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Allow subcontractors to view their own POD's.
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Allow subcontractors to upload documentation on job completion.
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View real-time access of vehicle tracking.
VEHICLE BOOKING SYSTEM
Our vehicle booking system allows you to:
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Request transport from subcontractors.
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Specify vehicle type, quantity, date and time slots.
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View specific set of vehicles or fleets you require on that date.
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Give subcontractors the ability to accept or reject transport bookings from their admin portal.
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View available vehicles provided by subcontractors ready for allocation.
OUTSIDE LABOUR HIRE
With Allotrac you are able to:
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Manage subcontractors when outsourced to freight forwarders.
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Enable pre-start checklist on login.
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Capture driver hours from start to finish.
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Track minimum hours per job.
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Ask driver to complete rate card of hours driven including return leg.
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Give driver the ability to record details throughout the hourly hire job.
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Utilise sign-on-glass proof of delivery if required.
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Automatically generate RCTI and invoice on job completion.
PURCHASE ORDERS & RCTI'S
Allotrac gives your business the ability to:
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Enter subcontractor rate on job entry.
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Track minimum hours per job.
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Edit chargeable quantity on job completion.
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Generate purchase orders on job completion.
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Integrate with accounting software for purchase orders.
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Convert purchase order to a bill or RCTI in accounting software.
